Zentinel automatically tracks contracts, leases, and compliance deadlines, sending alerts to your email, Slack, or calendar—no new tools required.
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Sign up now →Renewal Notice in 60 days
→ Renegotiate coverage
Auto-Renewal Alert in 30 days
→ Review usage & optimize
Deadline Approaching in 15 days
→ Submit RFI response
Built by the ex-PandaDoc team that scaled contract tech to 50k+ SMBs
Critical deadlines slip, renewals auto-trigger, and projects stall. Zentinel catches every clause and date, ending admin fire drills.
Your municipal contract is up for renewal, but you found out after the 60-day notice period. Now you're stuck in limbo or forced to bid again.
You realize your subconsultant's insurance certificate expired three weeks ago. Ouch.
Contracts live in email threads, on local drives, or under your CFO's coffee mug. Good luck finding that indemnification clause you last reviewed three months ago.
A small oversight can balloon into penalties or liability if a project or client disputes terms.
You're paying 100 seats for CAD software, but only 75 staff actively use it. And yes—it auto-renewed again.
Renewals for cloud hosting, printers, or specialized project software all happen at different times. Manually tracking them is a guaranteed migraine.
Each project has unique reporting requirements and safety/QA obligations. Miss a single deliverable, and you could face a claim or breach.
Managing professional licenses, continuing education (CEUs), or updating your firm's Certificate of Authorization with the state can get overshadowed by pressing project tasks.
Auto-track RFIs & change-order clauses to avoid costly delays.
See exactly how we eliminate contract chaos without disrupting your current workflow.
Zentinel scans your email, shared drives, and existing systems to automatically discover contracts—no manual uploads required.
Our AI extracts key dates, terms, and obligations from every contract, creating a complete timeline of what's due when.
Get proactive alerts delivered via Slack, email, or calendar—exactly where you already work. No new dashboards to check.
At its core, Zentinel keeps your contracts, obligations, and renewal schedules in one cohesive system—but that's just the start. We've built specific features that resonate with mid-sized engineering teams in mind:
| Pain Point | Zentinel Feature | Benefit |
|---|---|---|
| Scattered documents | Auto-discovered Contract Library | All agreements automatically discovered in email & shared drives — no migration needed. Full-text search means no more rummaging around. |
| Missed deadlines & renewal surprises | Automated Insight Alerts | Get proactive reminders delivered via Slack/Email/Calendar for every renewal window, deliverable, or compliance date. Stay in control rather than playing catch-up. |
| Unclear accountability | Assign Contract Owners & Tasks | Know exactly who's responsible for that subconsultant agreement or vendor subscription. Accountability from day one. |
| Clunky, manual processes | Smart Workflows & E-Signatures | Approve changes, route documents, and finalize signatures digitally. No more "version roulette" in your inbox. |
| Siloed compliance tasks | Insight Alerts & Tracking | From insurance renewals to safety submittals, see a real-time status of everything that's due delivered via Slack/Email/Calendar. |
| Poor visibility for execs | Reporting & Analytics | Pull up a quick snapshot of all contracts expiring soon, total contract values, or unbilled scope on any given day. |
| Limited integration | ERP & SharePoint Integration | Sync with systems like Deltek for financials or store final docs in SharePoint—without losing key contract metadata. |
(See WorldCC research on how contract mismanagement costs organizations up to 9% of revenue.)
You check your email and calendar for contract alerts—no surprises here! You see the upcoming city maintenance contract expires in 90 days, giving you time to prepare your renewal pitch.
Accounting and IT jump in to review vendor licenses that are set to renew next month. They spot 15 seats of specialty BIM software not in active use, so you cut them and save thousands in annual fees.
Your Project Manager flags a new scope addition for an ongoing drainage study. They quickly add an amendment into Zentinel for e-approval, and it's automatically versioned—no frantic emailing required.
You log off with the confidence that every contract is on track, every key date is front-and-center, and you're spending more time on actual project leadership rather than rummaging for T's and C's in old email threads.
Gains a bird's-eye view of all active contracts and obligations. Spends less time in the weeds, more time building client relationships.
Accurately forecasts costs and revenues tied to contracts. No more blindsided by expiring or auto-renewing deals.
Consolidates software licenses and hardware leases. Tracks every subscription to optimize spending and avoid downtime.
Quickly retrieve relevant clauses and scope details. Route change orders for quick sign-off. Stop losing momentum to contract admin.
| Manual (Excel/Email) | Generic Tools | Zentinel | |
|---|---|---|---|
| Ease of Use | Low – spreadsheets get messy | Medium – but often not specialized for engineering | High – built for mid-sized professional service workflows |
| Automated Alerts | None (or easily missed) | Limited, generic reminders | Robust scheduling + custom triggers |
| Obligation Tracking | Very manual, error-prone | Basic, rarely tailored to engineering compliance | Comprehensive: licensing, insurance, submittals, & more |
| Integration | N/A – everything is scattered | Possibly advanced but complex | Straightforward sync with Deltek, QuickBooks, SharePoint, etc. |
| Cost/Benefit | Hidden cost: missed renewals & panic | High license fees + shallow usage | Right-sized subscription with proven ROI on time + cost savings |
Contract mismanagement erodes profits. Research shows:
Average revenue leakage from poor contract management (WorldCC)
Typical spending wasted on unused SaaS subscriptions (Blissfully SaaS Trends Report)
Potential reduction in admin costs with contract automation (American Productivity & Quality Center)
Zentinel combines these proven benefits with an interface designed to streamline professional service operations. Engineering firms are seeing how better contract oversight leads to less rework, more profitable projects, and better sleep for top execs.
"Finally, a contract solution that automates the paper-pushing without adding another complex system to learn—and yes, we realize at least 20% of your staff do have PhDs. More time for real engineering, less time searching for that one indemnification clause."
Many firms identify potential savings in the first month as Zentinel surfaces renewals and discovers contracts across your systems.
Take back control today with Zentinel. Activate your FREE plan now and eliminate your contract worries.